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The Churchie Old Boys' Association (OBA) maintains a database of Churchie Old Boys and other friends in order to stay in touch with our community and keep you updated with news, events and careers initiatives.
Some of our database (but not all) choose to join our online community by registering on this website and creating an online profile. In both instances (individuals with offline database records and individuals with online profiles), we collect and store personal information (or “data”) about you. We are committed to protecting and respecting your privacy and this Policy sets out what information we collect about you, where and how we use (“process”) it.
We may change this Policy from time to time. If we make any significant changes, we will advertise this on the website or contact you directly with the information. Please check this page occasionally to make sure you are happy with any changes.
If you have any questions about this Policy or concerning your personal information, please contact the OBA office at [email protected].
For the purposes of the General Data Protection Regulations (GDPR) and any subsequent Australian legislation covering data protection, the Data Controller is Anglican Church Grammar School.
What type of personal information we collect The information we have about you depends on where we collect it, but may include:
Date of birth
Year that you left Churchie
Higher education and work details
Participation in our events, emails, competitions, surveys and other activities
Geo-location data (your geographical location based on your IP address)
Logins and activity on the website
A record of payments made via the website (but we do not store your credit/ debit card details as these are processed securely externally by a third-party payment provider) which could include event tickets, shop purchases or online donations
Consent options and communication preferences
Content (such as announcements, stories, photos, documents, comments, events, jobs) that you post on this website or provide to us by other means
Messages that you send to other community members via the direct messaging system when logged in to this website
Where we collect information from We collect personal information when you:
visit this website;
create or update your online profile;
post content on to this website or other websites and social media sites managed by the OBA;
take part in an event;
attend a meeting with us and provide us with information;
contact us in any way including online, email, phone, SMS, social media or post
open an email sent from this website;
send a message via the direct messaging system on this website; and
leave Churchie and we transfer some basic details about you from the main Churchie student database into our OBA database.
How we use your information We will use your personal information in several ways, always with a legal basis for processing your data. These may include:
providing you with the information or updates that you have asked for;
sending you communications (only with your consent) that may be of interest, including invites to events, newsletters and fundraising campaigns;
seeking your views on the services or activities we carry out, so that we can make improvements;
updating our database records and ensuring we know how you prefer to be contacted
analysing your engagement with our website and other content to help us improve our services for you; and
Our legal basis for processing your information The use of your information for the purposes set out above is lawful because one or more of the following applies:
You have given us your consent for the information to be used
It is necessary for us to hold and use your information to carry out our obligations under an agreed contract with you
It is necessary for our legitimate interests to hold and use your information and we are not impacting your privacy by doing so
Updating your consent preferences If you have an online profile on this website you can update your consent options by logging-in and clicking on “My Settings” in your profile. Scroll down to find your ‘Consent options’ where you will see a list of consents and the options “opt-in”, “opt-out” and “unspecified”.
Via ‘My Settings’ you can also choose to hide your profile from Google, limit access to your profile so that it’s only viewable to your connections and adjust some of the automatic notifications that you receive from this website. Please note that your name (but not full profile) may appear in various places around the community website, such as a ‘Recent Joiners’ box and in ‘Search’ results irrespective of the privacy settings you have selected.
If we are using consent as our legal basis for processing your data, we must have an explicit “opt-in” from you for this specific type of processing.
If we are using legitimate interests as our legal basis for processing your data, we will process your data responsibly in a way that you would reasonably expect, and you can opt-out at any stage.
If you click ‘unsubscribe’ at the bottom of one of our emails sent you will be automatically opted-out of these types of email communications in the future.
If you want to contact us about your consent preferences please contact the OBA office at [email protected].
How we keep your information safe We understand the importance of keeping your personal information secure and take appropriate steps to safeguard it.
We always ensure only authorised persons have access to your information, which means only our approved employees and contractors, and that everyone who has access is appropriately trained in data management.
If you have an online profile for this website you are responsible for keeping your login details (email and password) confidential and we ask that you do not share your password with anyone.
No data transmission over the internet can be guaranteed to be completely secure. So, whilst we strive to safeguard your information, we cannot guarantee the security of any information you provide online and you do this at your own risk.
Who has access to your information?
Third parties if we run an event in conjunction with them. We will let you know how your data is used when you register for any event
Web hosting, email hosting, analytics and search engine providers that enable us to run our community database and improve our website and its use
Third parties in connection with restructuring or reorganisation of our operations, for example if we merge with another business. In such event, we will take steps to ensure your privacy rights will be protected by the third party
Other than this, we will not share your information with other organisations without your consent.
Keeping your information up to date Please would you let us know if your contact details change. Online members can update your details directly by logging-in to the website and clicking on ‘My Settings’ under your profile. You can also update your details by contacting the OBA office at [email protected].
Your rights You have the right to request details of how we use your personal information through making a subject access request. Such requests have to be made in writing by contacting the OBA office. You also have the following rights:
to request rectification of information that is inaccurate or out of date;
to erasure of your information (the “right to be forgotten”);
to restrict the way in which we are dealing with and using your information;
to request that your information be provided to you in a format that is secure and suitable for re-use (the “right to portability”);
in relation to automated decision making and profiling.
All of these rights are subject to certain safeguards and limits or exemptions. To exercise any of these rights, you should contact the OBA office at [email protected].
Enquiries and Complaints If you are not happy with the way in which we have processed or dealt with your information, you can contact the OBA office at:
Telephone: 07 3896 6462 Email: [email protected] Postal Address: Oaklands Parade, East Brisbane QLD 4169
If you are not satisfied with the outcome, or we have not replied to you within a reasonable time, then you can raise your concern with: